N.B. There are formatting problems which have yet to be resolved and which prevent the inclusion of Appendices in the web version of the minutes. Full copies are available from the Clerk.
MINUTES of a Meeting of Tatsfield Parish Council held on the 12 h January 2004 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m. Present: Mr David Wood (in the chair) Mrs Margaret Boadella Mr Tony Erbes Mr Alan Fry Mrs Wendy Maddison Mr Ian Mitchell In Attendance: Mr John Sandiford (Clerk),
Mr Bob David (Tandridge DC Councillor),
And 4 parishioners.
Apologies: Mr Jon Allbutt (illness) and Mr Harry Pettifor (Surrey CC Councillor).
Minutes The Minutes of the meeting held on the 8th December 2003 were approved and signed as a correct record.
Matters Arising: Affordable Housing for Tatsfield: The Clerk had circulated a copy of a letter from Andrew Smith indicating that a feasibility study had been put in hand and that all those who registered an interest were being kept informed.
Planning Matters Current Applications: The Clerk reported on the applications listed in Appendix A and the action as shown by Appendix A was agreed. Prior to the discussion of Planning Application No.03/1716 relating to 31 Paynesfield Road, the Chairman declared an interest in the matter arising from the fact that he lived nearby. He indicated that he had taken no part in the investigation of the matter and he took no part in the discussion at the meeting. Sundry Planning Matters: (1) Surrey’s Countryside for the Future: The Clerk drew attention to the copy of the Rural Strategy and Action Plan placed in circulation. (2) The Chalet, 31 Ninehams Road: The clerk reported that an appeal had been lodged. (3) Tandridge Local Strategic Partnership: The Clerk reported that the Tandridge Local Committee would be holding a seminar for Parish, District and County Councillors on Sat 28 February on the subject of “Tomorrow’s Tandridge”. It was possible to suggest subjects for discussion on the agenda that would benefit from discussion between Parish, District and County. (4) Limehouse Bottom, Ninehams Rd: The Clerk reported that he had been sent a copy of the further Article 4 Direction made in this matter. (c) Planning Councillor: Ian Mitchell
Finance Budget: The Clerk reported that he had lodged the request for the precept of £22,000 for 2004/5. National Salary Award: The Clerk reported that the negotiations for the National Salary Award were unlikely to be concluded before Feb/Mar 2004. The Clerk was instructed to write to NALC to draw attention to the difficulties caused by the delay. Payments : The payments listed in Appendix B were approved. Highways & Rights of Way Tatsfield Safe Routes to School Project: The Clerk had circulated a copy of a letter indicating that Surrey Highways believed that that all the signs and road markings conformed to all regulations and criteria. It indicated that drivers passing the No Entry sign were liable to prosecution. Highway Matters: Paynesfield Road: The Clerk had circulated a copy of the response from Surrey Highways that included a copy of the letter sent to all residents of Paynesfield Rd. The Clerk was asked to enquire whether the Parish Council would be consulted before a licence was issued to any resident. Rights of Way Matters: Nothing to report.
Reports County Councillor: The Clerk indicated that Harry Pettifor had asked him to report on his behalf on the following matters: Bridleway Claims CP481 &CP482: The orders were in the process of being made at the present time Mobile Library: The Library Service was proposing to reduce the service from a weekly visit to a bi-weekly visit and this had been highlighted in the Parish Magazine. Harry Pettifor had not received any comments and wished to draw the matter to the Parish Council’s attention. It was agreed that the matter should be highlighted again in the Parish Magazine indicating that if there were no comments, the reduction would inevitably come into effect. District Councillor: Bob David reported on the following matters: Mobile Library: The matter would be highlighted in the next edition of the Parish magazine. Safe Routes to School: He was meeting Surrey Highways again on 16 January to raise a number of matters other than the road safety matters. The latter would not be dealt with until the safety audit took place in a few months’ time. The Paddocks, Lusted Hall Lane: He was pleased to report that, following a visit from Tandridge DC Planning Officers, no further deliveries of soil would be allowed until a new planning application had been considered. National Census: He reported that publication of separate Census figures for Tatsfield had been delayed because of some confusion involving Titsey Parish. There was concern that, because of the low numbers involved in Titsey, it was possible that individuals in Titsey could be identified. The Titsey statistics were therefore to be combined with Tatsfield but this meant that direct comparisons with previous Census figures became impossible. Following representations, it seemed likely that figures for Tatsfield of a non-sensitive nature would now be published. Parkwood Road: Surrey Highways had now written to all the frontagers defining the extent of the public highway and a copy of this letter had been placed in circulation Police: A public meeting with the local Inspector would take place at the WI Hall on 10 February 2004. Tatsfield Development: He indicated that it was possible that there could be 3 fairly large developments in the village and he therefore wondered whether The Parish Council should take a view on how the village would be affected. The Chairman indicated that he felt that it was impossible to do this until there was more certainty as to whether all or any of these developments would take place. Police Matters: Ian Mitchell indicated that he had nothing to report other than to indicate that the next PCPG Meeting would be on 20 April in the Parish Room. Biggin Hill Airport: Ian Mitchell indicated that the next Committee was in the next 1-2 weeks. Transport Matters: Alan Fry indicated that he had considered the terms of reference for Transport Forums to be very comprehensive. The only comment he had made concerned the integration of services across area boundaries. Children in Need Fun Day: The Clerk indicated that he had still not received a report and he was asked to chase this up.
Notified Items: Parish Appraisal: Young People: Margaret Boadella indicated that a meeting would take place in the WI Hall on either 28 January or 11 February at 8.00 p.m. to which young people were being invited to give their views on what they would like to see in the village. (2) Tatsfield Village Website: Nothing to report. Tatsfield School: Discussion took place with regard to the arrangements for the Public Information Meeting to be held on Saturday 31 January 2004 between 10.30 and 12.00. The Clerk confirmed that Invitations sent to Louise Jardella, Gordon Reeve, Harry Pettifor and Bob David. He had not as yet sent invitations to Carole Gibbard (Headteacher), Hillary Harber (School Governors) or Sue Tetzner (PTA). The Chairman indicated that he wished to keep the meeting as informal as possible so that those attending could put their questions directly to those concerned. There would be display boards giving as much information as possible. It was felt that definite information as the planning process should be available and the Clerk was asked to contact Tandridge Planning Dept.
Risk Assessment: The Clerk reported that he had not yet received any reports. Westerham Practice Surgery: There were no further developments. (e) Traffic Census: Tony Erbes indicated this would take place on 4 March and he would making all necessary arrangements.
Village Hall Management Committee Report: There was no report but the minutes of the last meeting had been placed in circulation. (b) Hall Lease: The Clerk reported that a meeting had been arranged with the Management Committee representatives on Tuesday 20 Jan/ Thursday 22 Jan at 8 p.m. The Parish Council’s representatives (DW, MB, TE and AF) would meet beforehand to discuss matters
Property & Land Maintenance General: Shaw Road: The Clerk indicated that Chris Lehan had felled of the dead Cherry Tree in Shaw Road and his account had been included in the Appendix B. Police House: The Chairman indicated that he had discussed the best height of the hedge with Mr Lehan and he had suggested that the height of the Police House hedge should be reduced to 6 feet.. This was agreed and Tony Erbes agreed to approach Mr Carr. Land Registration of Property: The Clerk drew attention to the fact that procedures in land registration were changing and it was extremely important for the Land Registry to have a current address. Three addresses could be registered and Messrs Hedleys were offering a service where one of the addresses could be theirs. It also raised the question as to whether the Parish Council should voluntarily register a title in cases where the title was not already registered. It was agreed that the Clerk should report back at the next meeting on his recommendations. Tatsfield Green:The Clerk confirmed that he had written to Tandridge DC with regard to the tree work necessary on Tatsfield Green but had not received any response. Ashen Shaw: He had sent out invitations to tender for similar work to trees on Ashen Shaw and had received three responses:- Connick Tree Care £1475 + VAT T & S Tree Surgeons 1410 + VAT. Chris Lehan 1000 + VAT It was agreed that the tender from Chris Lehan be accepted and that the Clerk should instruct him to proceed. Parish Room: The Clerk reported that the redecoration of the Parish Room had been completed since the last meeting. He also reported that the Life Learning Initiative would be using the Parish Room on Thursday evenings for French classes until the end of the Summer term. There would be half term and full term breaks and he was awaiting details from Mike Clayton. Tatsfield Green: Tony Erbes reported that trees had blown down in the recent high winds and brought down telephone lines and blocked the lower part of Old Lane. In this emergency situation, he had authorised Chris Lehan to remove them at a cost of £300 + VAT. This action was approved. Tatsfield in Bloom In the absence of Jon Allbutt, there was nothing to report. Pond: Wendy Maddison had nothing to report except to report that the Contractor had agreed the dates for the maintenance visits for the coming year. L-shaped Field Nothing to report. (e) Westmore Green Playground: It was noted that Jon Allbutt had now written to Tandridge DC as to the maintenance of the surface so as to comply with the relevant standards.
Meetings to Attend Surrey Rail Forum: Thursday 22nd January 2004 at 10.30 a.m. at County Hall, Kingston SCAPTC Finance & Accounting Seminar: 21 January 2004 at East Horsley Village Hall 10.00 a.m. to 4.00 p.m. – Fee £47 incl VAT SCC Tandridge Local Committee: 30 January 2004 at 10.15 a.m. at Soper Hall, Caterham Tandridge Local Strategic Partnership: Sat 28 February 2004 9.30 – 12.30 – venue to be notified.
Correspondence CPRE Planning Bill: The Clerk drew attention to the appeal from CPRE to write to the Government supporting the amendments being proposed to the Planning Bill (a) to give County Councils a statutory responsibility to prepare and review Regional Spatial Strategies a,d (b) to address the urgent need for better planning enforcement. It was agreed that the Clerk should write accordingly. Eastern Surrey Municipal Waste Strategy: The Clerk drew attention to the report in circulation. SCC “Surrey’s Countryside the Future”: The Clerk drew attention to the Action Plan Plan placed in circulation. Tatsfield Village Hall: The Clerk indicated that a request had been received from the Hall Committee for permission to erect on the central island opposite The Ship between 12-28 March a notice board advertising a forthcoming musical revue. The Committee also asked for permission to use Westmore Green on Sunday 18 July for Car Boot Sale and indicated that the condition of the Green would be considered before cars were allowed on it. Both requests were agreed.
Any Other Business Approach Rd/Clarks Lane Junction: Wendy Maddison expressed concern at the difficulty of distinguishing this junction in conditions of poor visibility and asked if Surrey Highways could be asked to install red cats eyes or reflective posts. It was also noted that the white lines required repainting at this junction. Tatsfield Weekend: The Chairman indicated that he had received a copy of the proposed programme of events to take place on 29-30 May 2004. He asked the Clerk to circulate copies to all members.
The Meeting closed at 9.45 p.m.
MINUTES of a Meeting of Tatsfield Parish Council held on the 9th February 2004 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m. Present: Mr David Wood (in the chair) Mr Jon Allbutt Mrs Margaret Boadella Mr Alan Fry Mrs Wendy Maddison Mr Ian Mitchell
In Attendance: Mr John Sandiford (Clerk),
And 11 parishioners.
Apologies: Mr Tony Erbes, Mr Harry Pettifor (SC Councillor) and Mr Bob David (TD Councillor).
Minutes The Minutes of the meeting held on the 12th January 2004 were approved and signed as a correct record.
Matters Arising: None
4. Tatsfield School: Following the statement he had made to the public before the meeting commenced, the Chairman indicated that he considered that, as a result of the Public Consultation Meeting held on Saturday 31 January 2004, it was clear that the Parish Council needed to seek information from Surrey County Council on a number of matters. He therefore proposed and it was unanimously agreed that the Parish Council should write to Surrey County Council to seek clarification on the following matters: the investigations undertaken as to the feasibility or otherwise of moving or reinforcing the gas main including the costs involved; the steps taken to find other possible sites in the Parish and the reasons why those sites were rejected; the consequences for the School if an acceptable site cannot be found in the Parish; the availability of finance sufficient to (a) buy land on which to build a school and (b) to pay for the school building, including the availability of central government finance; the intention of the County Council with regard to the present site in the event of the School being relocated; the consequence of the Parish Council deciding that it is not prepared to allow the L-shaped Field to be part of the scheme; and the way in which the community facilities would be guaranteed. It was also agreed that there should be a request for an inspection by members of the present School and of a school similar to that which the County proposed to be built and that confirmation that any key worker accommodation should be designated for Tatsfield residents. It was further agreed that terms of the letter, to be drafted by the Clerk, should be approved by the Chairman and that a copy of the approved draft letter would be circulated to members 24 hours in advance of the letter being sent.
Planning Matters Current Applications: Ian Mitchell reported on the applications listed in Appendix A and the action as shown by Appendix A was agreed. Sundry Planning Matters: Tandridge Local Strategic Partnership: The Clerk reminded members that the Tandridge Local Committee was holding a seminar for Parish, District and County Councillors on Sat 28 February on the subject of “Tomorrow’s Tandridge” and asked if anyone wished to attend. . Appeals: It was agreed that it was not necessary to make any representations in the appeals relating Rosebank, Hillside Road (03/352) or relating to Parkwood Cottage, Parkwood Road (03/1429). (c) Planning Councillor: Jon Allbutt
Finance East Surrey Museum: The Clerk drew attention to the request for financial assistance received from the Museum. After discussion, it was agreed that a grant of £75 would be made. N Tandridge Local History Centre: The Clerk drew to attention to a request from the Centre for financial assistance to purchase plastic storage sleeves for maps. It was agreed that a donation of £75 would be made. Grants Approval Procedure: Alan Fry indicated that he considered that applications for financial assistance should be considered annually rather than on an ad hoc basis. It was felt that further information was needed on occasions. It was suggested that an appropriate time to consider such matters was in October at the time of the Budget review and that applications for financial assistance should be requested by September. Payments : The payments listed in Appendix B were approved.
Highways & Rights of Way Tatsfield Safe Routes to School Project: Nothing to report Highway Matters: Paynesfield Road: The Clerk confirmed that he had written to Surrey Highways raising a number of questions as to the criteria to be applied when granting a licence for cultivation of the verge and whether the Parish Council would be consulted. Local Speed Limits: The Clerk drew attention to a letter from Chelsham & Farleigh Parish Council suggesting that representatives of Chelsham & Farleigh, Woldingham and Tatsfield should meet to discuss to discuss this matter. It was agreed that Alan Fry would represent the Parish Council. He agreed to contact Chelsham & Farleigh Parish Council accordingly. Rights of Way Matters: Bridleway Claims CP481 and CP482: The Clerk indicated that the formal confirmation of the Order was in the process of being dealt with by Surrey CC.
Reports County Councillor: In the absence of Harry Pettifor, the Clerk reported on the following matters: Tatsfield School: At the request of a number of residents, he had checked on the cost of re-positioning the high pressure gas main and he had been informed that the cost of any alteration far exceeded the cost of building the new school as proposed. Council Tax: He hoped that the Council would approve a rise of 4.2%, which would be the lowest rise for many years. District Councillor: In the absence of Bob David due to illness, there was no report. On behalf of the Parish Council, the Chairman wished Bob David a full and speedy recovery Police Matters: Ian Mitchell drew attention to the Public Meeting to be held the following evening. Biggin Hill Airport: Ian Mitchell indicated that he would place in circulation a copy of the Airport’s response to the Government Consultation on the Future of Air Transport. Aircraft movements were up but complaints were down. Transport Matters: Alan Fry indicated that he had attended a recent Rail Forum meeting but there had nothing discussed that directly affected Tatsfield. He would place the minutes in circulation in due course. He had been appointed as a member of the newly formed East Surrey Passenger Transport Group and would be attending its inaugural meeting in the coming week. LA 21: Ian Mitchell reported that the Local Committee was involved in publicising and implementing the Fair Trade Policy locally. It was also pressing for proper signage on the Cycle Way along Limpsfield Road. Children in Need Fun Day: The Clerk indicated that he had circulated a copy of the report from Louise McRandal indicating that the total amount raised for Children in Need had amounted to £3,933.93 and requesting permission to use Westmore Green for a similar event in August 2004. This was agreed and thanks were expressed at the efficient way that the Day had been organised.
Notified Items: Parish Appraisal: Young People: Margaret Boadella and Jon Allbutt reported that the recent meeting had been cancelled because of the snow but another meeting would be arranged as soon as possible. A Youth Project Meeting would take place on 11 February. (2) Tatsfield Village Website: Nothing to report. Risk Assessment: The Clerk reported that he had not yet received any reports. Ian Mitchell then handed in a report relating to the Parish Room. The Chairman emphasised that all members must carry out their duties in this regard. (c) Traffic Census: There was no report in the absence of Tony Erbes.
Village Hall Management Committee Report: Margaret Boadella reported that a budget had now been produced and the Clerk had circulated copies to all members. Hall Lease: The Clerk reported that the meeting with the Management Committee representatives on Tuesday 20 Jan Thursday 22 Jan had had to be cancelled due to the illness of Bob David. A further meeting would be arranged at an early date. . Property & Land Maintenance General: Storm Damage: The Clerk reported that Jon Allbutt had reported a dangerous tree in the King Edward VII Garden and he had accordingly authorised Jon Allbutt to instruct Chris Lehan to fell the tree as a matter of urgency. Police House: In the absence of Tony Erbes, there was nothing to report. Land Registration of Property: The Clerk indicated that he had not as yet had an opportunity to look into this matter. Tatsfield Green:The Clerk confirmed that Tandridge DC had carried out the tree work. (5) Ashen Shaw: The Clerk reported that Chris Lehan had been instructed to proceed. Tatsfield in Bloom: Jon Allbutt indicated that preparations were well in hand for the coming summer’s display. Alan Fry asked about the outcome of the discussions regarding the proposed development of the Green outside The Old Bakery Restaurant. There was some confusion as to what had been decided and Jon Allbutt suggested that the Clerk should write to Andrew Bond setting out the view of the Parish Council. Pond: Wendy Maddison indicated that there was a need to obtain competitive quotations for the maintenance of the pond for the coming year. Jon Allbutt agreed to assist in the preparation of a specification. Jon Allbutt indicated that he made contact with the Surrey Heathland Project and he was hopeful that the Project could be of assistance. He would be pursuing this contact. Westmore Green: Playground: Jon Allbutt indicated that, having inspected the playground, he was concerned that the surface was not up to standard. He agreed to take the matter up with Tandridge DC.
Meetings to Attend Rural Housing Trust Open House: 13 February 2004 between 10.00 a.m. and 4.00 p.m. at Canada Close, Milford – Alan Fry indicated he would be attending. SCAPTC Transport Seminar: Tuesday 16th March 2004 at Council Offices, Oxted – Alan Fry and Margaret Fry agreed to attend.
Correspondence The Grasshopper Inn: The Clerk reported that he had received notification of the transfer of the Licence from NJ Brett, B Jacobs and JJ Bickel to Messrs B Jacobs and JJ Bickel.
Any Other Business (a) Dog Litter Bins: It was noted that these were not being emptied.
The Meeting closed at 10.02 p.m.
MINUTES of a Meeting of Tatsfield Parish Council held on the 8th March 2004 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m. Present: Mr David Wood (in the chair) Mr Jon Allbutt Mrs Margaret Boadella Mr Tony Erbes Mr Alan Fry Mrs Wendy Maddison Mr Ian Mitchell
In Attendance: Mr John Sandiford (Clerk), Mr Harry Pettifor (Surrey CC Councillor), Mr Bob David (Tandridge DC Councillor), Mr Philip Clarke (Parish Constable)
And 9 parishioners. Apologies: None
Minutes The Minutes of the meeting held on the 9th February 2004 were approved and signed as a correct record subject to the correction of “Margaret Fry” to read “Margaret Boadella” in the second line of Paragraph 12(b).
Matters Arising: None
Tatsfield School The Clerk reported that he had not as yet received any reply to the letter written following the last meeting. This letter had requested detailed information concerning all the matters of concern to the Parish Council and a copy had been circulated to all members. He also reported that, since the last meeting he had written again to Roger Taylor, SCAPTC Solicitor for clarification. Mr Taylor had now confirmed that the transaction was one which, in principle, the Parish Council could enter into. He had indicated that it would be necessary to clarify the facilities that are to be provided and the terms upon which they would be owned. A copy of the letter had distributed to all members.
The Clerk also reported that all members, with the exception of Jon Allbutt, had attended Tatsfield School on 25 February for an inspection of the school premises. He felt that the visit had been very useful as it had enabled members to see for themselves both the premises in which the School was presently operating and the extent to which the restricted land reduced the amount of land within the site available for development. He confirmed that a visit to Dormansland School had been arranged for 9 March at 4.30 p.m.
The Clerk had circulated a resume of the matters that members would need to consider in this matter. He indicated that there was an additional matter that was not included in the resume. This involved the question of access across Westmore Green and he felt that it was necessary to refer this aspect to Roger Taylor as to whether the Parish Council had the power to grant such an access. This was agreed.
Considerable discussion took place as a result of which it was agreed that a letter should be sent to Surrey CC expressing disappointment that no reply had been received. It was also agreed that the letter should make clear that the Parish Council was fully in support of the inclusion of the Field in the application but wished to make clear that a decision could not be reached as to whether it was willing to allow the L-shaped Field to be part of the development until it had details of the proposed facilities and the terms upon which they would be owned and maintained, and until it was satisfied that it had the power to allow access across Westmore Green.
Planning Matters Current Applications: Jon Allbutt reported on the applications listed in Appendix A and the action as shown by Appendix A was agreed. Sundry Planning Matters: Regional Planning Guidance: The Clerk drew attention to the copy of the proposed alterations to the minerals policies and waste management policies in Regional Planning Guidance for the South East. It was agreed that these should be placed in circulation so that members could read them and, if they wished, raise specific matters at the next meeting. The Old Ship Proposed Development: The Chairman indicated that Tyler Homes Ltd had contacted him concerning its proposed planning application. He had subsequently been sent a copy of the plans of the proposed development comprising 11 assorted 1/2/3 bedroomed dwellings, some of which might be made available as affordable housing units. He had circulated these plans to some members for their information. In accordance with his instructions, the Clerk had acknowledged the letter enclosing the plans and, at the same time, had indicated that the Parish Council could not comment until such time as a planning application was formulated. Tomorrow’s Tandridge: Ian Mitchell reported that he attended this seminar at Tandridge DC when Paul Newdick had outlined the forthcoming changes in planning procedures. He indicated that Paul Newdick was willing to speak to the Parish Council on the matter. (c) Planning Councillor: Margaret Boadella
Finance Grants Procedure: The Clerk requested guidance on the procedure to be adopted. He had circulated members with details of the present procedure. It was agreed that, as far as possible, all applicants for grants should be asked to supply financial statements and that all applications should be considered by the Finance Committee in October each year. Grants: The Clerk reported that the application for a SITA Grant by the Village Hall Management Committee had been approved subject to ENTRUST registration being completed. The third party funding of £2,154.75, previously agreed by the Parish Council, would become payable and it was likely to appear in the Payments Schedule for next month. Financial Regulations & Standing Orders: The Clerk reported that new financial regulations had come into force and consequently the Parish Council would have to consider these. He suggested that the Council’s Standing Orders should also be considered as the two were to some extent connected. It was agreed that he would supply members of the Finance Committee with copies of the new specimen regulations so that they could consider them and make recommendations to the full Council. Tatsfield Website: The Clerk indicated that the Appraisal Committee needed to submit receipted invoices for expenditure by 31 March but it had not yet received the account. The account was likely to be in the region of £400 and the Countryside Agency would reimburse the amount in full once the claim was submitted. It was agreed that the account should be paid as soon as details were known. Tatsfield Community Responders: The Clerk reported that the Responders were endeavouring to arrange a second tier of cover and additional equipment was required that would cost £250 approximately. Efforts had been made to get Surrey Ambulance Service to pay for this equipment but it did not have sufficient funds available. After discussion, the Clerk was asked to write Surrey Ambulance Service to see if an approach from the Parish Council would secure funding. The matter would be discussed at the next meeting when the result of this response was known. Payments : The payments listed in Appendix B were approved.
Highways & Rights of Way Tatsfield Safe Routes to School Project: It was noted that the safety audit had been carried out but the report had not yet been submitted. The Parish Council would be supplied with a copy of the report as soon as it was available. Highway Matters: Paynesfield Road: The Clerk confirmed that he had written to Surrey Highways raising a number of questions as to the criteria to be applied when granting a licence and whether the Parish Council would be consulted. The Clerk was asked to chase the matter up. Local Speed Limits: Alan Fry indicated that he had not yet met the representatives of Chelsham & Farleigh, Woldingham and Tatsfield to discuss to discuss this matter.
Rights of Way Matters: Old Lane: The Clerk reported that he had received an enquiry from a resident whose daughter had been stopped from riding her horse along Old Lane. She had been informed that Old Lane was not a bridleway and she had no right to ride along the road. As the road belonged to the Parish Council, clarification was required. After discussion, it was agreed that the Clerk should seek further details of exactly where the incident occurred. SCC Rights of Way Improvement Plan: The Clerk drew attention to this consultation, copies of which had been circulated. This would be discussed at the next meeting. Tatsfield School: The Appraisal Steering Committee was endeavouring to negotiate a permissive footpath between the School and the Church over land belonging to Parkwood Golf Course. The Committee would benefit from the support of the Parish Council and it was agreed that such a footpath would be of great value to pupils and others.
Reports County Councillor: Harry Pettifor reported on the following matters: Safe Routes to School: He confirmed that the safety audit had been carried out. Moorhouse Sandpit: He was sure that this application would be approved as it did not affect any adjoining properties. Surrey Ambulance Service: He wished to make clear that this Service was not controlled by the County Council nor was it funded in any way by the Council. Council Tax: The actual rise in the County rate was 4.995% and not as previously reported. Tatsfield School: He believed that the delay in replying was due to the fact that the County wished to deal with all matters comprehensively and he was sure a reply would be forthcoming in the next week. District Councillor: Bob David reported on the following matters: Clacket Lane MSA: He was aware that the barriers were not being operated correctly and that the crossing was being used by unauthorised persons. Tandridge DC were about to take enforcement action on the matter. Bridleways: He reported that Cudham Road was in the process of being upgraded to a BOAT and that no objections had been received to the making of the final orders for CP136 and CP139. Road Salting: Salting by the Contractors had not been done very well in the last spell of cold weather and this had been reported to Surrey Highways. Highways Repairs: A large number of white lines identifying wants of repair had appeared all over the district. He wished to make clear that this did not mean that repairs were about to be carried out. There were insufficient funds available to carry them out but dangerous potholes would be dealt with. Planning: He drew attention to the fact that approximately 90% of planning applications were now dealt with officers under delegated powers and this meant that very few applications were brought before the Committee. Police Matters: Philip Clarke reported that crime was at a very low level. Efforts were being made to restrict motorcycles and cars on unmade roads and tracks but there were difficulties in enforcement because the offenders changed vehicles regularly. Action had been taken to confiscate one motorcycle. He reported that that would be major operation involving police, Customs & Excise and Immigration on a major local road in the near future. Biggin Hill Airport: Ian Mitchell indicated that the minutes of the last meetinf of the Joint Consultative Committee had been placed in circulation. He also reported that consideration was being given to the installation of a radar system to track movements of aircraft at Biggin Hill. Transport Matters: Alan Fry reported that he had attended the first meeting of the East Surrey Passenger Consultation Group and he hoped that future meetings would gain more purpose. Children in Need Fun Day: The Clerk reported that the event would be held on Saturday 21 August 2004.
Notified Items: Parish Appraisal: The Clerk reported that Mike Clayton had now taken over as chairman of the Appraisal Steering Group from Gerald South. Margaret Boadella reported that the first meeting with 13 young people had taken place and details had been placed in circulation. A further meeting was being arranged. (b) Risk Assessment: Ian Mitchell handed in his reports.
Traffic Census: This had been cancelled. Annual Parish Meeting: It was agreed that this would be held on Wednesday 19 May 2004 at 7.30-8.00 p.m.
9. Village Hall Management Committee Report: Tony Erbes reported that the external decoration of the Hall was due to take place in the near future and he had expressed concern that the Contractor should maintain an access to the Surgery. (b) Village Hall: The Clerk reported that the meeting with the Management Committee representatives would take place on 12 March.
Property & Land Maintenance General: Police House: Tony Erbes indicated that he had discussed the matter with Mr Carr and he wished the hedge to remain at its present height. It was agreed that the Clerk should write to Mr Carr to advise him that the hedge would be reduced to 6feet in height unless Mr Carr was willing to pay the additional cost involved in cutting the hedge at its present height. Land Registration of Property: The Clerk indicated that, of the land owned by the Parish Council, the land forming the Surgery and the L-shaped Field was registered as was Kemsley Woods and Ashen Shaw. Westmore and Tatsfield Greens and King Edward VII Garden were not registered. It was therefore agreed that the Clerk should arrange for registration of these titles. Tatsfield Green:The Clerk indicated that the tree work had been carried out by Tandridge DC. Ashen Shaw: The Clerk reported that Chris Lehan had been delayed with the completion of this work as he had had to arrange for the power lines to disconnected temporarily. The work had been carried out on 2 March. Tatsfield in Bloom; Jon Allbutt reported that, as the village had won the competition for two years, it was now being entered in the Champion of Champions Competition. It was also entering for the Environment Award. He was pleased to report that all the sponsors had renewed their support for the coming year. He also reported on a number of improvements that were to take place for which a 100% grant would be forthcoming. Pond: Wendy Maddison indicated that the Contractor was scheduled to carry out a maintenance visit in March and it was agreed that the contract would have to be reviewed. Jon Allbutt agreed to co-operate with Wendy Maddison to see that this was put in hand. (d) Westmore Green: Playground: Margaret Boadella indicated that she had taken over this matter from Jon Allbutt. A copy of Inspection Report had now been obtained and this confirmed that the maintenance of the surface did not comply with the relevant standards. Margaret Boadella confirmed that she would be chasing the matter up. Children in Need Fun Day: The Clerk indicated that this would take place on 21 August
Meetings to Attend SCAPTC Transport Seminar: Tuesday 16th March 2004 at Council Offices, Oxted.- Alan Fry indicated his intention to attend. S Tandridge Youth Forum Presentation: 14 April 20004 at Bletchingley AE Centre, Stychens Lane, Bletchingley 7.00-9.00 p.m. The Clerk had distributed details. Margaret Boadella or Jon Allbutt to attend. Limpsfield PC Annual Meeting: 31 March 2004 at 8.15 p.m. at St Peter’s Church Hall, High Street, Limpsfield – Guest Speaker Stephen Weigel Chief Executive of Tandridge DC. The Chairman indicated he would attend. Chelsham & Farleigh PC Annual Meeting: 26 April 2004 at 8.00 p.m. at Farleugh Hall. Farleigh Court Road, Farleigh – Alan Fry to attend.
Correspondence Parish Room: The Clerk reported that the Parish Room would be used for the Parish Appraisal AGM on 22 March and it was agreed no charge would be made. Insurance: The Clerk reported that he had received an enquiry from Cornhill asking for confirmation that the necessary tree work had been completed and that the area around the manhole on Westmore Green had been repaired. He had replied indicating that both matters had been attended to.
Any Other Business Tatsfield Green: Tony Erbes indicated that there was a strip of Tatsfield Green that was not cut by the Contractors. Up until the present Dr Benison had always cut it but he was now unable to do. The Chairman indicated that he would check the position. Highways: Wendy Maddison Expressed concern at the road markings at the Approach Road junction. Village Centre: Jon Allbutt expressed at the lack of salting in the area outside The Old Ship where the buses turned. Abandoned Cars: It was noted that untaxed vehicles were not removed by Tandridge DC until it was satisfied that they had been abandoned. In the meantime the DVLA was notified. The Meeting closed at 10.20 p.m.
MINUTES of a Meeting of Tatsfield Parish Council held on the 8th March 2004 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m. Present: Mr David Wood (in the chair) Mr Jon Allbutt Mrs Margaret Boadella Mr Tony Erbes Mr Alan Fry Mrs Wendy Maddison Mr Ian Mitchell
In Attendance: Mr John Sandiford (Clerk), Mr Harry Pettifor (Surrey CC Councillor), Mr Bob David (Tandridge DC Councillor), Mr Philip Clarke (Parish Constable)
And 9 parishioners.
Apologies: None
Minutes The Minutes of the meeting held on the 9th February 2004 were approved and signed as a correct record subject to the correction of “Margaret Fry” to read “Margaret Boadella” in the second line of Paragraph 12(b).
3. Matters Arising: None.
Tatsfield School The Clerk reported that he had not as yet received any reply to the letter written following the last meeting. This letter had requested detailed information about all the matters of concern to the Parish Council and a copy had been circulated to all members. He also reported that, since the last meeting he had written again to Roger Taylor, SCAPTC Solicitor for clarification about the position of the L-shaped Field. Mr Taylor had now confirmed that the transaction was one which, in principle, the Parish Council could enter into. He had indicated that it would be necessary to clarify the facilities that are to be provided and the terms upon which they would be owned. A copy of the letter had distributed to all members. The Clerk also reported that all members, with the exception of Jon Allbutt, had attended Tatsfield School on 25 February for an inspection of the school premises. It as felt that the visit had been very useful as it had enabled members to see for themselves both the premises in which the School was presently operating and the extent to which the restricted land reduced the amount of land within the site available for development. He confirmed that a visit to Dormansland School had been arranged for 9 March at 4.30 p.m. The Clerk had circulated a resume of the matters that members would need to consider in this matter. He indicated that there was an additional matter that was not included in the resume. This involved the question of access across Westmore Green and he felt that it was necessary to refer this aspect to Roger Taylor as to whether the Parish Council had the power to grant such an access. This was agreed.
Considerable discussion took place as a result of which it was agreed that a letter should be sent to Surrey CC expressing disappointment that no reply had been received. It was also agreed that the letter should make clear that the Parish Council was fully in support of the inclusion of the Field in the application but wished to make clear that a decision could not be reached as to whether it was willing to allow the L-shaped Field to be part of the development until it had details of the proposed facilities and the terms upon which they would be owned and maintained, and until it was satisfied that it had the power to allow access across Westmore Green.
Planning Matters Current Applications: Jon Allbutt reported on the applications listed in Appendix A and the action as shown by Appendix A was agreed.
Sundry Planning Matters: Regional Planning Guidance: The Clerk drew attention to the copy of the proposed alterations to the minerals policies and waste management policies in Regional Planning Guidance for the South East. It was agreed that these should be placed in circulation so that members could read them and, if they wished, raise specific matters at the next meeting.
The Old Ship Proposed Development: The Chairman indicated that Tyler Homes Ltd had contacted him concerning its proposed planning application. He had subsequently been sent a copy of the plans of the proposed development comprising 11 assorted 1/2/3 bedroomed dwellings, some of which might be made available as affordable housing units. He had circulated these plans to all members for their information. In accordance with his instructions, the Clerk had acknowledged the letter enclosing the plans and, at the same time, had indicated that the Parish Council could not comment until such time as a planning application was formulated. Tomorrow’s Tandridge: Ian Mitchell reported that he attended this seminar at Tandridge DC when Paul Newdick had outlined the forthcoming changes in planning procedures. He indicated that Paul Newdick was willing to speak to the Parish Council on the matter. (c) Planning Councillor: Margaret Boadella
Finance Grants Procedure: The Clerk requested guidance on the procedure to be adopted. He had circulated members with details of the present procedure. It was agreed that, as far as possible, all applicants for grants should be asked to supply financial statements and that all applications should be considered by the Finance Committee in October each year. Grants: The Clerk reported that the application for a SITA Grant by the Village Hall Management Committee had been approved subject to ENTRUST registration being completed. The third party funding of £2,154.75, previously agreed by the Parish Council, would become payable and it was likely to appear in the Payments Schedule for next month. Financial Regulations & Standing Orders: The Clerk reported that new financial regulations had come into force and consequently the Parish Council would have to consider these. He suggested that the Council’s Standing Orders should also be considered as the two were to some extent connected. It was agreed that he would supply members of the Finance Committee with copies of the new specimen regulations so that they could consider them and make recommendations to the full Council. Tatsfield Website: The Clerk indicated that the Appraisal Committee needed to submit receipted invoices for expenditure by 31 March but it had not yet received the account. The account was likely to be in the region of £400 and the Countryside Agency would reimburse the amount in full once the claim was submitted. It was agreed that the account should be paid as soon as details were known. Tatsfield Community Responders: The Clerk reported that the Responders were endeavouring to arrange a second tier of cover and additional equipment was required that would cost £250 approximately. Efforts had been made to get Surrey Ambulance Service to pay for this equipment but it did not have sufficient funds available. After discussion, the Clerk was asked to write Surrey Ambulance Service to see if an approach from the Parish Council would secure funding. The matter would be discussed at the next meeting when the result of this response was known. Payments : The payments listed in Appendix B were approved.
Highways & Rights of Way Tatsfield Safe Routes to School Project: It was noted that the safety audit had been carried out but the report had not yet been submitted. The Parish Council would be supplied with a copy of the report as soon as it was available. Highway Matters: Paynesfield Road: The Clerk confirmed that he had written to Surrey Highways raising a number of questions as to the criteria to be applied when granting a licence and whether the Parish Council would be consulted. The Clerk was asked to chase the matter up. Local Speed Limits: Alan Fry indicated that he had not yet met the representatives of Chelsham & Farleigh, Woldingham and Tatsfield to discuss this matter. Rights of Way Matters: Old Lane: The Clerk reported that he had received an enquiry from a resident whose daughter had been stopped from riding her horse along Old Lane. She had been informed that Old Lane was not a bridleway and she had no right to ride along the road. As the road belonged to the Parish Council, clarification was required. After discussion, it was agreed that the Clerk should seek further details of exactly where the incident occurred. SCC Rights of Way Improvement Plan: The Clerk drew attention to this consultation, copies of which had been circulated. This would be discussed at the next meeting. Tatsfield School: The Appraisal Steering Committee was endeavouring to negotiate a permissive footpath between the School and the Church over land belonging to Parkwood Golf Course. The Committee would benefit from the support of the Parish Council and it was agreed that such a footpath would be of great value to pupils and others. Reports County Councillor: Harry Pettifor reported on the following matters: Safe Routes to School: He confirmed that the safety audit had been carried out. Moorhouse Sandpit: He was sure that this application would be approved as it did not affect any adjoining properties. Surrey Ambulance Service: He wished to make clear that this Service was not controlled by the County Council nor was it funded in any way by the Council. Council Tax: The actual rise in the County rate was 4.995% and not as previously reported. Tatsfield School: He believed that the delay in replying was due to the fact that the County wished to deal with all matters comprehensively and he was sure a reply would be forthcoming in the next week. District Councillor: Bob David reported on the following matters: Clacket Lane MSA: He was aware that the barriers were not being operated correctly and that the crossing was being used by unauthorised persons. Tandridge DC were about to take enforcement action on the matter. Bridleways: He reported that Cudham Road was in the process of being upgraded to a BOAT and that no objections had been received to the making of the final orders for CP136 and CP139. Road Salting: Salting by the Contractors had not been done very well in the last spell of cold weather and this had been reported to Surrey Highways. Highways Repairs: A large number of white lines identifying wants of repair had appeared all over the district. He wished to make clear that this did not mean that repairs were about to be carried out. There were insufficient funds available to carry them out but dangerous potholes would be dealt with. Planning: He drew attention to the fact that approximately 90% of planning applications were now dealt with officers under delegated powers and this meant that very few applications were brought before the Committee. Police Matters: Philip Clarke reported that crime was at a very low level. Efforts were being made to restrict motorcycles and cars on unmade roads and tracks but there were difficulties in enforcement because the offenders changed vehicles regularly. Action had been taken to confiscate one motorcycle. He reported that there would be major operation involving police, Customs & Excise and Immigration on a major local road in the near future. Biggin Hill Airport: Ian Mitchell indicated that the minutes of the last meeting of the Joint Consultative Committee had been placed in circulation. He also reported that consideration was being given to the installation of a radar system to track movements of aircraft at Biggin Hill. Transport Matters: Alan Fry reported that he had attended the first meeting of the East Surrey Passenger Consultation Group and he hoped that future meetings would gain more purpose.
Notified Items: Parish Appraisal: The Clerk reported that Mike Clayton had now taken over as chairman of the Appraisal Steering Group from Gerald South. Margaret Boadella reported that the first meeting with 13 young people had taken place and details had been placed in circulation. A further meeting was being arranged. Risk Assessment: Ian Mitchell handed in his reports. Traffic Census: This had been cancelled. Annual Parish Meeting: It was agreed that this would be held on Wednesday 19 May 2004 at 7.30-8.00 p.m.
9. Village Hall
Management Committee Report: Tony Erbes reported that the external decoration of the Hall was due to take place in the near future and he had expressed concern that the Contractor should maintain an access to the Surgery. (b) Village Hall: The Clerk reported that the meeting with the Management Committee representatives would take place on 12 March.
Property & Land Maintenance General: Police House: Tony Erbes indicated that he had discussed the matter with Mr Carr and he wished the hedge to remain at its present height. It was agreed that the Clerk should write to Mr Carr to advise him that the hedge would be reduced to 6feet in height unless Mr Carr was willing to pay the additional cost involved in cutting the hedge at its present height. Land Registration of Property: The Clerk indicated that, of the land owned by the Parish Council, the land forming the Surgery and the L-shaped Field was registered as was Kemsley Woods and Ashen Shaw. Westmore and Tatsfield Greens and King Edward VII Garden were not registered. It was therefore agreed that the Clerk should arrange for registration of these titles. Tatsfield Green:The Clerk indicated that the tree work had been carried out by Tandridge DC. Ashen Shaw: The Clerk reported that Chris Lehan had been delayed with the completion of this work as he had had to arrange for the power lines to disconnected temporarily. The work had been carried out on 2 March. Tatsfield in Bloom; Jon Allbutt reported that, as the village had won the competition for two years, it was now being entered in the Champion of Champions Competition. It was also entering for the Environment Award. He was pleased to report that all the sponsors had renewed their support for the coming year. He also reported on a number of improvements that were to take place for which a 100% grant would be forthcoming. Pond: Wendy Maddison indicated that the Contractor was scheduled to carry out a maintenance visit in March and it was agreed that the contract would have to be reviewed before any work was carried out. Jon Allbutt agreed to co-operate with Wendy Maddison to see that this was put in hand. (d) Westmore Green: Playground: Margaret Boadella indicated that she had taken over this matter from Jon Allbutt. A copy of Inspection Report had now been obtained and this confirmed that the maintenance of the surface did not comply with the relevant standards. Margaret Boadella confirmed that she would be chasing the matter up. Children in Need Fun Day: The Clerk indicated that this would take place on 21 August
Meetings to Attend SCAPTC Transport Seminar: Tuesday 16th March 2004 at Council Offices, Oxted.- Alan Fry indicated his intention to attend. S Tandridge Youth Forum Presentation: 14 April 20004 at Bletchingley AE Centre, Stychens Lane, Bletchingley 7.00-9.00 p.m. The Clerk had distributed details. Margaret Boadella or Jon Allbutt to attend. Limpsfield PC Annual Meeting: 31 March 2004 at 8.15 p.m. at St Peter’s Church Hall, High Street, Limpsfield – Guest Speaker Stephen Weigel Chief Executive of Tandridge DC. The Chairman indicated he would attend. Chelsham & Farleigh PC Annual Meeting: 26 April 2004 at 8.00 p.m. at Farleugh Hall. Farleigh Court Road, Farleigh – Alan Fry to attend.
Correspondence Parish Room: The Clerk reported that the Parish Room would be used for the Parish Appraisal AGM on 22 March and it was agreed no charge would be made. Insurance: The Clerk reported that he had received an enquiry from Cornhill asking for confirmation that the necessary tree work had been completed and that the area around the manhole on Westmore Green had been repaired. He had replied indicating that both matters had been attended to.
Any Other Business Tatsfield Green: Tony Erbes indicated that there was a strip of Tatsfield Green that was not cut by the Contractors. Up until the present Dr Benison had always cut it but he was now unable to do. The Chairman indicated that he would check the position. Highways: Wendy Maddison Expressed concern at the road markings at the Approach Road junction. Village Centre: Jon Allbutt expressed concern at the lack of salting in the area outside The Old Ship where the buses turned. Abandoned Cars: It was noted that untaxed vehicles were not removed by Tandridge DC until it was satisfied that they had been abandoned. In the meantime the DVLA was notified.