TATSFIELD PARISH COUNCIL
Minutes of a Meeting held on Monday 9 June 1997 in the Parish Room, Tatsfield at 8.00 pm.
________________________________________________________________________________________

Present Mr Denis Hayes (in the Chair
Mrs Margaret Boadella Mr Bob David
Mr Tony Erbes Mr Ian Mitchell
Mrs Eileen Pearce Mr David Wood

In attendance : Mr John Sandiford (Clerk), Mr Harry Pettifor (SC Councillor) and 9 parishioners.

Apologies: Mrs Tina Fry (TD Councillor).

1 MINUTES
The Minutes of the meeting held on 12 May 1997 were approved subject to an amendment to Paragraph 4b and were signed as a correct record by the Chairman.

2 MATTERS ARISING
a Vern d'Anjou Association (4a Bob David reported that he had deputised for the Chairman at the Official Welcome to the visitiors. The visit had been one of the most successful to date and congratulations were due to the Committee for its efforts.
b Shopping Week (4b): Bob David reported that arrangements were well in hand. In an endeavour to focus attention on the shops and after consultation with shop-owners and local vets, it had been decided to run a Children's Pet Competition on the second Saturday. One of the local vets, Lisa Powell from Biggin Hill, had agreed to judge the 3 classes which were "the best looked after pet", "the most unusual pet" and "the most knowledgeable pet owner". A number of local residents were opposed to such an event and letters from three residents voicing their objections were read out. After discussion, it was proposed that the arrangements made for the competition should stand. This proposal was passed unanimously.
c Local Bus Service (15a): David Wood indicated that he had been unable to obtain specific details of services which had not run. He had asked those concerned to keep details of any future failures and to report them immediately.

3 Planning Matters
a Applications as at Appendix A: These were noted and the following matters discussed:-
97/362 MSA (north), Clacket Lane and 97/363 MSA (south), Clacket Lane: Strong objections to both these applications had been lodged and Ian Mitchell summarised the grounds for those objections which were largely a repeat of objections previously made against the MSA development. The action taken was agreed and it was also agreed that an attempt should be made to persuade the Secretary of State to "call in" the applications.
97/454 Park Farmhouse, Rag Hill Road: No objection.
94/1086A The Flint Barn, Park Farm, Rag Hill Road: No objection.
97/497 2 Sunny Bank, Old Lane: No objection.
97/286 Clacket Lane Sandpit: It was noted that this application had been withdrawn.
b Planning Councillor: Margaret Boadella.

3 FINANCE
a Payments: as at Appendix B were approved.
b Annual Accounts: The Clerk submitted the Annual Account, Balance Sheet and Accompanying Notes and gave a brief explanation. He indicated that the Audit would take place on 11 July at 12 noon. The Annual Account, Balance Sheet and Accompanying Notes were unanimously approved and the Chairman was authorised to sign them accordingly. A vote of thanks was passed to the Clerk for his work in preparing the Accounts.

3 HIGHWAYS & RIGHTS OF WAY
a Road Verge Erosion: Bob David reported that he had written Surrey Highways confirming the position agreed at the meeting on 6 May and he had just heard from Surrey Highways with recommendations for the type of bollards which might be appropriate. He had established that both Westmore and Tatsfield Greens were registered commons and this might affect what could be done.
It was noted that in certain places verges were being cut further back than had previously been agreed and Bob David agreed to take this matter up with Surrey Highways. He also agreed to discuss with TDC why Tatsfield Green had been cut earlier than was usually the case before all the bulbs had flowered and died back.
b Road Signs: Tony Erbes indicated that the informal group comprising himself, Margaret Boadella and David Wood had not yet completed its review. It was agreed that the Group would also consider what recommendations could be made to SCC as to HGV traffic routes avoiding the village.
c Tree View, Ninehams Road: Eileen Pearce indicated that she had discussed this matter with Martin Fry (SCC Rights of Way Officer) and he did not think the tree was a danger but had indicated that he was not an expert on trees. The Chairman reported that the two trees had been inspected by Messrs Baldock of Outwood who were arboriculture experts and they agreed with the view expressed by Jon Allbutt that the trees were diseased and posed a possible danger. The cost of cutting the trees down would probably be #700+. If a decision was made to have them cut down, Baldocks would give a firm estimate. After discussion, it was agreed that the Chairman would inform Mrs Entwhistle that the experts were agreed that lopping of branches was not advisable and that the future of the trees was being considered further. It was further agreed that Eileen Pearce would have further discussions with Martin Fry to see whether any agreement could be reached about the cost involved as the land on which the trees stand does not belong to the Council and the trees are adjacent to and overhang a public footpath.
d Goatsfield Road Obstruction: The Chairman reported that he had again spoken to Mr Reeves who had repeated his assurance that the work to the roller would be completed as soon as the necessary parts were available. In the meantime, the hoist had been moved back from the roadway. It was agreed that a letter should be sent to Mr Reeves confirming that the Council wished to see the hoist removed from the roadway as soon as possible.
e 3 The Square Disabled Parking: Bob David indicated that a request had been received from Surrey Highways for the Parish Council view as to the provision of a disabled parking place immediately outside 9 The Square which was occupied by Mrs Shrubb and her daughter. He had circulated a report on this matter and his recommendation was that the disabled parking place was not necessary. After discussion, this recommendation was unanimously accepted with the recommendation to other residents of The Square not to park directly in front of this particular property unless there were no other parking places available. It was agreed that the Clerk should advise Surrey Highways accordingly and that a copy of the letter should be sent to Mrs Shrubb.

6 COUNCIL AIMS & OBJECTIVES
a Future of L-shaped Field: The Clerk reported that written confirmation had now been received from Nigel Moulder (PFA) that there were no present intentions to build tennis courts at Furze Corner. It was agreed that at the public meeting on 10 July the Chairman would outline the present position and briefly indicate the suggestions which had been put forward so far for the use of the Field. He would then throw the matter open to discussion. It was agreed that Ann Hayes would arrange for refreshments prior to the meeting.
Discussion also took place as to the possible use of the Field by young villagers for informal football games and it was agreed that once the grass had been cut, some arrangement should be reached with their representative to allow them access for this purpose.
b Millennium Celebration: The Chairman drew attention to the written report he had circulated to all members. The membership of the Committee was as follows:-
Chairman Rev Colin Corke
Secretary Toni Holley
Members Rose Bradshaw, Sandy Philibert, Ann
Hayes (Art Group), Kate Moisson (Titsey Foundation), Eileen Pearce (History Group),
Mike Sarll (PTA) and nominees from the Not So Young Club and PFA.
It had also been agreed that the Parish Council should appoint two representatives and, after discussion, Margaret Boadella and Denis Hayes volunteered to be members and this was agreed.

7 NOTIFIED ITEMS
a Environmental Clearance Weekend: Bob David reported that the arrangements had been reasonably successful but, as on previous occasions, difficulties arose with the skip stationed at The Square. This was due entirely to the fact that people continued to dump rubbish even though the skip was full. After discussion, it was agreed that the matter should be placed on the agenda for the next meeting and that, in the meantime, Bob David would discuss the matter with TDC to ascertain its views on the matter.
b Tatsfield History Project: Eileen Pearce reported that arrangements for the exhibition at East Surrey Museum were in hand. It was possible that an older Tatsfield resident would agree to open the exhibition.
c Future of Oxted Hospital: Bob David reported that he had written expressing the Council's views on this matter and had placed a copy in circulation. He had been asked to join the committee of the Save Oxted Hospital Group and it was agreed that he could do so if he felt that he had sufficient time.
d Community Grant for Saltbins: Two applications had been received, one from Johns Rd who wanted 1 bin and one from Old Lane who wanted 2 bins. In both cases, the residents were willing to fund 50% of the cost. Bob David agreed to contact the representative of each road to finalise details so that proper details could be supplied to TDC. In the meantime TDC would be notified by the Clerk that part, at least, of the grant would be taken up.

8 VILLAGE HALL
a Management Committee Report: The committee was anxious that definite arrangements should be made by the Building Committee for the temporary storage of equipment and it was agreed that the Building Committee would meet to discuss the matter. The committee was also concerned about a car which appeared to be parked permanently in the carpark. It was agreed that a notice should be placed on the vehicle requiring its immediate removal.
b VH Building Committee: Nothing to report

9 PROPERTY & LAND MAINTENANCE
a Ground Maintenance: Eileen Pearce reported that Marriott Land Technology had declined to quote and the quotation from Burleys was three times greater than the amount previously paid to John O'Conner. Further quotations would be obtained.
b Tree Survey: Nothing to report.
c Tatsfield in Bloom: Bob David reported that arrangements were proceeding satisfactorily. Weekly work parties were tidying up the village and all the hanging baskets had now been placed in position
d Westmore Green: The Clerk reported that Mr Pereira (The Old Bakery) had accepted the terms laid down by the Council and had paid the sum of Ł5.00. Confirmation of insurance cover and of the planning position would be forthcoming shortly.
e Parish Land: The Clerk reported that he had written to Mr Barry Pitt (Plots 394 & 395 Kemsley Rd) asking him to produce evidence of his ownership. As yet there was no response.
f General Matters: It was noted that the repairs to HW tap in P/Room and also to the ventilation brick to boiler room had been completed.

10 REPORTS
a County Councillor: Harry Pettifor reported that the applicant had withdrawn the application for an extension of time to conform to the planning conditions at Clacket Lane Sandpit .
b District Councillor: No report.
c Parish Constable: No report.
d Vern d'Anjou AGM: A written report had been circulated.
e Agenda 21 Transport Group:Ditto.

11 MEETINGS TO ATTEND:
a Tandridge CPRE AGM: 19 Sep at Whyte Hart Barn Godstone. 7.30 pm
b Oxted & District CAB AGM 17 Jun
c TDC Parishing Meeting: 26 Jun at 7-7.30 pm at Council Offices - The Clerk to attend.
d SE Surrey Care Assoc AGM: 10 Jun at 2.30 pm at Bletchingley - Bob David to attend.
e T Voluntary Service Council AGM: 30 Jun at 7.30-8.00 pm at Adult Education Centre, Bletchingley.
f SCC Minerals & Waste Disposal Forum: 27 Jun at 7.30 pm at Woodhatch Centre, Hornbeam Rd, Reigate.

12 CORRESPONDENCE:
a Bridleways Association: The Clerk reported that the Association wished to establish a permissive ride along Kemsley Rd. As it appeared that the ride had been used for many years, it was agreed that there was no objection.

13 ANY OTHER BUSINESS:
a Circus Advertising: The Clerk was instructed to write to Moscow State Circus requesting it to remove all advertising posters around the village before it leaves the area.
b Old Lane Drainage: Bob David indicated that TDC had aksed for permission to insert zig-zags in the drain which it was hoped would prevent or reduce the silting up which occurred to this drain. This was agreed.
c Vern d'Anjou Association: The Association had been presented with a picture for display in the Village Hall. As the building work would commence shortly, the Association had asked if the picture could be displayed temporarily in the Parish Room. This was agreed.

The meeting closed at 10.39 pm.

TATSFIELD PARISH COUNCIL
Minutes of a Meeting held on Monday 14 July 1997 in the Parish Room, Tatsfield at 8.00 pm.
_____________________________________________________________________

Present:)1&hibar; Mr Denis Hayes (in the Chair))3&hibar;
)1&hibar;Mrs Margaret Boadella Mr Bob David
Mr Tony Erbes Mr Ian Mitchell
Mrs Eileen Pearce Mr David Wood

)3&hibar;In attendance)1&hibar;: Mr John Sandiford (Clerk) and 11 parishioners.

)3&hibar;Apologies:)1&hibar; Mrs Tina Fry (TD Councillor))3&hibar; )1&hibar;and)3&hibar; )1&hibar;Mr Harry Pettifor (SC Councillor).

)3&hibar;1 MINUTES
)1&hibar; The Minutes of the meeting held on 9 June 1997 were approved subject to a minor amendment to Para 5c and were signed as a correct record by the Chairman.

)3&hibar;2)1&hibar; )3&hibar;MATTERS ARISING:)1&hibar;
)3&hibar; a Shopping Week (2b):)1&hibar; Bob David reported that Shopping Week had started on Saturday 12 July with the Art Exhibition and a visit from Peter Ainsworth MP and his wife and family. The Exhibiton included pictures from all the Tatsfield School pupils and from the pre-school children. The shops had reported a successful first day's trading. Congratulations were due to all who had helped organise the various events so far.
)3&hibar;b Remission of Business Rates: )1&hibar;It was noted that, subject to full Council approval, the Post Office Stores had been granted 100% remission from business rates.

)3&hibar;3)1&hibar; )3&hibar;PLANNING MATTERS)1&hibar;
)3&hibar;a Applications as at Appendix A:)1&hibar; These were noted but there was no objection to be made to any of them.
)3&hibar;b Tandridge District Local Plan: )1&hibar;Official copies of the draft Local Plan were not yet available but Ian Mitchell had obtained an advance copy and had circulated to all members his intial comments and views. At present, the consultation period was due to end on 30 September but this might be extended due to the delay in publication. It was agreed that, in addition to the initial copy being supplied free of charge to the Council, the Clerk should obtain a second copy of the Local Plan at a cost of #15 as soon as it was available. One copy would be kept in the Parish Room for inspection by members of the public and by councillors. The other copy would be for use by an informal group which would consider the draft Plan and formulate a draft response for consideration at the September Council meeting. It was agreed that this Group would comprise Ian Mitchell (Chair), Eileen Pearce, Denis Hayes and David Wood. All other members of the Council would be notified of the Group meetings and could attend if they so wished. It was further agreed that the Group would also look at the draft Bromley Plan and recommend whether or not any response was necessary.
)3&hibar;c Planning Publications: )1&hibar;Ian Mitchell drew attention to the fact that new editions of TDC Planning Handbook and of the DOE Planning Guide had recently been published and were available free of charge from TDC.

)3&hibar; 97/045)1&hibar;
)3&hibar;c)1&hibar; )3&hibar;Planning Councillor: )1&hibar;Eileen Pearce (August) and Tony Erbes (September).

)3&hibar;4)1&hibar; )3&hibar;FINANCE
)1&hibar; )3&hibar;a Payments:)1&hibar; as at Appendix B were approved. It was also agreed that the Clerk should arrange to pay for the cutting of the L-shaped field by Nick Dance as soon as the account was submitted. It was understood to amount to #40 approximately.
)3&hibar; b Annual Accounts:)1&hibar; The Clerk reported that the audit had been completed satisfactorily although the Auditor might require some amendment to figures in both the Annual Account and the Balance Sheet in order to conform strictly to the new accounting procedure. It was agreed that if this was necessary, the Chairman was authorised to sign fresh copies of the Account and Balance Sheet.

)3&hibar;5)1&hibar; )3&hibar;HIGHWAYS & RIGHTS OF WAY
a Road Verge Erosion:)1&hibar; Bob David reported that because both Westmore and Tatsfield Greens were registered commons, DOE approval was required before bollards of any sort could be erected. The approval process was somewhat long and complicated and he felt that very careful consideration would have to be given to the matter before putting such a process in motion. After discussion, it was agreed that Bob David would investigate the cost of purchasing a supply of plastic posts which could be installed on a temporary basis to stop verge encroachments. The present white plastic posts appeared to be serving their purpose and it was agreed to continue with these for the time being.
)3&hibar; b Road Signs:)1&hibar; David Wood had circulated an inventory of local road signs (prepared by himself and Tony Erbes) which highlighted certain matters requiring attention. It was agreed that David Wood would get together with Bob David who would then write to Surrey Highways on the various matters which had been noted. David Wood indicated that he did not consider that he had sufficient expert knowledge to make any recommendations concerning HGV routes and it was agreed that CCouncillor Harry Pettifor would be consulted to see if expert advice was available from County Hall. It was also agreed that Tina Fry should be consulted to establish some liaison with Bromley LB.
)3&hibar; c Wood View, Ninehams Road:)1&hibar; Eileen Pearce reported that Martin Fry (SCC Rights of Way Officer) had agreed to share the cost of the partial felling of the trees. He was obtaining quotations and she would report back to the next meeting. It was agreed that the Clerk would write Martin Fry indicating that the Council was concerned about public safety in the vicinity of the public footpath.
)3&hibar;d)1&hibar; )3&hibar;Goatsfield Road Obstruction:)1&hibar; The Clerk confirmed that he had written to Mr Reeves and it was noted that the hoist had been moved within the boundaries of his property.
)3&hibar; )1&hibar; )3&hibar;e The Square Disabled Parking:)1&hibar; The Clerk reported that he had written to Surrey Highways and that the parking bay would be removed.)3&hibar;
)1&hibar;
)3&hibar;6 COUNCIL AIMS & OBJECTIVES
)1&hibar; )3&hibar;a Future of L-shaped Field: )1&hibar;The Chairman reported on the public meeting held on 10 July and indicated that the meeting had passed a resolution proposing that "the Parish Council decide to proceed with a multi-sports surface". This had been passed by 18 votes to 7 with 8 abstentions. He also drew attention to a petition containing 166 signatures which had been handed in that evening. This stated that "if the Field were to be developed, it should be for the use of ALL in the form of an all-weather multi-purpose sports surface", consideration to be given "to neighbouring properties and environmental aspects". He also indicated that a letter had been received from Tina Fry suggesting that a working group should be set up to put forward options to the Parish Council on the provision of a multi-sports playing facility within Tatsfield.
After a long and detailed discussion, Bob David proposed that the Parish Council should begin discussions with TDC Planning and Leisure Departments as to the possibility of the development of the L-shaped Field for multi-pupose sports activities. Ian Mitchell proposed an amendment to insert the words " and Furze Corner" after the words "L-shaped Field". There were 3 votes in favour and 3 against for the amendment and the Chairman exercised his casting vote in favour of the amendment. The proposition, as amended, was then passed by 5 votes to 1. The Clerk was then instructed to contact the TDC Director of Planning to arrange a meeting with the full Council to discuss the matter.)3&hibar;
b Millennium Celebration:)1&hibar; The Chairman had circulated a written report of the Millennium Committee meeting held on 2 July 1997 and there were no points arising.

)3&hibar;7 NOTIFIED ITEMS
a Environmental Clearance Weekend:)1&hibar; Bob David reported on discussions he had with both TDC and with residents. TDC felt the arrangements had gone well and had reported that the vehicle had collected nearly twice as much as the skip over a much reduced period. Residents generally wanted both more skips and to have the vehicle for a longer time. Because of financial restraints, it was unlikely that TDC would accede to either request but it was agreed that he should nevertheless ask that more skips be provided in future.
)3&hibar; b Tatsfield History Project:)1&hibar; Eileen Pearce reported that the Tatsfield Exhibition at East Surrey Museum, Caterham, had been opened by Mrs Hazel Baker. She commended the exhibition to villagers and asked that they should pass on any comments they had after they had been to see it. A vote of thanks was passed to Eileen Pearce and Ian Mitchell for their hard work in producing a very professional exhibition.
)3&hibar; c Future of Oxted Hospital:)1&hibar; Bob David reported that he had agreed to join the Committee campaigning for the retention of the existing facilities at Oxted. To this end, a petition was being organised and copies of the forms were available in the Post Office. He urged all those interested to sign up.
)3&hibar; d Community Grant for Saltbins:)1&hibar; Bob David indicated that both Old Lane and Johns Road wished to take advantage of the grant and were collecting their 50% share of the cost. He would arrange to advise them that this must be done quickly otherwise there was the possibility of the grant being withdrawn.

)3&hibar;8 VILLAGE HALL
a Management Committee Report:)1&hibar; Bob David reported that the Management Committee had agreed that regular users could continue using the Hall until the end of August. The Committee also wished the Parish Council to consider the storage of equipment during building operations although it did now appear that equipment could in fact be stored in parts of the Hall which would not be)3&hibar;
97/047
)1&hibar; affected by building operations.)3&hibar;
b VH Building Committee:)1&hibar; It was noted that the ACRE Lottery grant application would not be decided until the end of July/early August.)3&hibar;
)1&hibar;
)3&hibar;9 PROPERTY AND LAND MAINTENANCE
a Ground Maintenance:)1&hibar; Eileen Pearce reported that the L-shaped Field grass had recently been cut by Nick Dance at a cost of approx #40. The account was awaited together with a quotation for the routine maintenance of Parish land. Some maintenance work was also necessary to secondary areas and it was agreed that Eileen Pearce in consultation with Tony Erbes and David Wood would in future be responsible for overseeing the maintenance of the pond, the Parish "public" land (Hall, carpark and the greens), the other Parish and claimed land, tree care and management and footpath maintenance. It was further agreed that this group could authorise expenditure in respect of any work necessary before the next Council meeting.
Bob David indicated that TDC had admitted that there had been some over-enthusiasm in the recent cutting of verges for which it had apologised. TDC stated that the greens had been cut at the same time as in previous years and care had been taken to avoid cutting back the areas planted with bulbs.)3&hibar;
b Tree Survey:)1&hibar; This would be dealt with in conjunction with the secondary areas mentioned in the preceding paragraph.
)3&hibar; c Tatsfield in Bloom:)1&hibar; Bob David reported that the judging had gone very well and the result would be known at the end of the month. He expressed his appreciation of the efforts of the 50 or so village volunteers, Tatsfield School, the Church and the residents of Westway Court for their help in making the village look so attractive. Over 100 entries had already been received for the four competitions which would be judged on the following Saturday and the prizes would then be presented by Mr David Innes. A vote of thanks was passed to Jon Allbutt and Bob David for their hard work.
)3&hibar; )1&hibar; )3&hibar;d Westmore Green: )1&hibar;The Clerk reported that nothing further had been heard from Mr Pereira (The Old Bakery) as to planning consent or as to insurance cover. Bob David promised to speak to Mr Pereira.
)3&hibar; e Parish Land:)1&hibar; The Clerk reported that he had still not received any reply from Mr Barry Pitt (Plots 394 & 395 Kemsley Rd) with any evidence of his ownership.
)3&hibar;
10 REPORTS
a County Councillor:)1&hibar; No Report.)3&hibar;
b District Councillor:)1&hibar; No report.)3&hibar;
c Parish Constable:)1&hibar; Philip Clark reported that the local crime statistics were very low. They included one burglary where Neighbourhood Watch had been of great assistance. He had issued warnings to some local drivers for speeding and felt sure that those concerned would take note.)3&hibar;
)1&hibar; )3&hibar;d TDC Parishing Meeting: )1&hibar;This had been postponed until some time in September.)3&hibar;
)1&hibar; )3&hibar;e E Surrey Transport Committee:)1&hibar; The Chairman had circulated a written report of the meeting he had attended on 8 July. It was agreed that he should attend a further meeting in September and then make a recommendation to the Parish Council as to the desirability or not of affiliating.)3&hibar;
)1&hibar; )3&hibar;f Vern d'Anjou Committee:)1&hibar; A written report had been circulated.

11 MEETINGS TO ATTEND:
a Tandridge CPRE AGM:)1&hibar; 19 Sep at Whyte Hart Barn Godstone)3&hibar; )1&hibar;- 7.30 pm Eileen Pearce to attend.
)3&hibar; b SCAPTC GM:)1&hibar; 25 Jul at Mickleham VHall at 7.30 pm - Denis Hayes.)3&hibar;
)1&hibar; )3&hibar;c Surrey Rail Forum: )1&hibar;14 Oct at 10.00 am at County Hall - Denis Hayes.
)3&hibar;d Biggin Hill Airport Consultative Committee: )1&hibar;17 July - Ian Mitchell.

)3&hibar;12 CORRESPONDENCE:
a SCC Rights of Way: )1&hibar;It was noted that FP570 was overgrown and that the owner had been requested to clear it.
)3&hibar;b SC Councillor: )1&hibar;A letter of thanks from Stephanie Ripley was read to the meeting by the Chairman..
)3&hibar; )1&hibar; )3&hibar;c ESMAC:)1&hibar; Eileen Pearce indicated that it was proposed to re-activate this Committee as a result of the change of government and, in particular, to campaign in respect of noise pollution and motorway related development.)3&hibar;

13 ANY OTHER BUSINESS:
a)1&hibar; Ian Mitchell drew attention to the "Meet Your Local Police " Day at Warlingham Green on Saturday 19 July.)3&hibar;
)1&hibar; )3&hibar;b)1&hibar; Tony Erbes indicated that the Church carpark was being used to transfer refuse from one vehicle to another. It was agreed that this was a matter for the Parochial Church Council to deal with.)3&hibar;
)1&hibar; )3&hibar;c)1&hibar; Bob David had been asked if the tree outside "Linda's" could be trimmed back. This would be dealt with the general maintenance procedure in the autumn.
)3&hibar;d)1&hibar; It was understood that the ducks on the village pond appeared somewhat oily but there was uncertainty as to both the cause and the remedy.

)3&hibar;The meeting closed at 10.56 pm.

TATSFIELD PARISH COUNCIL Meeting No.1020
Minutes of a Meeting held on Monday 13 October 1997 in the Parish Room, Tatsfield at 8.00 pm.
_____________________________________________________________________
Present Mr Denis Hayes (in the Chair)
Mrs Margaret Boadella Mr Bob David
Mr Tony Erbes Mr Ian Mitchell
Mrs Eileen Pearce Mr David Wood

In attendance: Mr John Sandiford (Clerk), Mrs Tina Fry (TD Councillor), Mr Harry Pettifor (SC Councillor) and 5 parishioners.

Apologies: Philip Clark (Parish Constable).

1 MINUTES
The Minutes of the meeting held on 8 September 1997 were approved and signed as a correct record subject to the following amendments:
to Para 2(1) b - the alteration of "TDC" to "DOE" in the 2nd
line
to Para 9c - the inclusion of "year" after "next" in the sixth
line.

2 MATTERS ARISING:
a Business Rate Remission 2(1)b: Bob David had circulated a report indicating that the Government proposed that relief should be mandatory for rateable values up to Ł5,000 and discretionary between Ł5,000-Ł10,000. This would cover all relevant businesses in Tatsfield as would the definition of "rural areas". It was therefore agreed that Bob David should write the DOE accordingly.

3 PLANNING MATTERS
a Applications as at Appendix A: As Tony Erbes was the owner/occupier of the adjoining property, he declared an interest in the following matter and he took no part in the discussion except to indicate his intention to lodge an objection to the application because of his concern about the bulk of the proposed addition.
97/977 - Hawthorndene, Ricketts Hill Road: It was agreed that enquiries would be made by Ian Mitchell to establish whether the proposed development breached the category rules and, if it did, then an objection would be lodged. If it did not breach the rules, then concern would expressed as to the bulk of the intended addition.
97/841 - Grove Cottage, Grove Rd: This was merely an amendment requested by the Planning Authority and did not require further comment.
b Tandridge District Local Plan: Ian Mitchell had circulated a draft of the proposed response to all members and this was approved. Thanks were expressed to Ian Mitchell for the detailed work which he put in in preparing the response.
c Natural Gas Odorisation: The Clerk read a letter from TDC indicating that BG Transco were applying to change the process of odorant injection of natural gas by adding the odorant at the exit point from the network rather at the on-shore terminals. It was agreed that the matter should be considered again when details were available.
D Planning Councillor: Ian Mitchell.

3 FINANCE
a Annual Accounts: The Clerk reported that there had been no response from Binder Hamlyn to his letter of 2 Sept concerning the audit fees. The Chairman indicated that the matter had been discussed at the recent meeting of the E Surrey Parishes Liaison Group and it had been agreed that all parish councils which were concerned about the level of fees should request SCAPTC to include the matter of audit fees on the agenda for its next meeting. It was agreed that this should be done.
b Tandridge Youth Bus: The Clerk summarised a letter from Councillor Simon Morrow requesting financial support for the Tandridge Youth Bus project. It was agreed that before considering such a request, further information should be obtained about the number of visits paid by the Bus to Tatsfield in the last year and the number of visits programmed for the future.
c E Surrey Transport Committee: It was agreed that the Parish Council should affiliate to this Committee and pay the subscription of Ł15.00 for the current year.
d Payments: as at Appendix B were approved.

3 HIGHWAYS & RIGHTS OF WAY
a Road Verge Erosion: Bob David indicated that TDC had indicated that there were approx 22 drainage gullies on Ricketts Hill Road but this large number was not immediately apparent. The matter was being checked.
b Road Signs & Other Problems:
(1) Signage: Bob David reported that David Wood and himself had met Elaine White of Surrey Highways on 2 October to discuss matters. It had been agreed that she would look into certain matters and a report would be given at the next meeting.
2) HGV Routes: Bob David reported that Tony Erbes, Ian Mitchell and himself had met to discuss the proposed traffic census requirements and had also carried out a dry run at the School crossroads. It was clear that 3 checkpoints would be needed manned by 2 persons for 2 hour shifts throughout a period of 12 hours. A large number of people were therefore required and the Group would consider the matter and make sutiable arrangements as soon as possible.
3) White Lane: David Wood had circulated to members details of a proposal to make Whites Lane one way from the junction with Clarks Lane to Titsey Hill. After discussion, it was agreed that the propossal should be put forward to SCC Highways for consideration. The Clerk was requested to send details to SCC Highways and to the Police and SC Councillor Harry Pettifor.
c Wood View, Ninehams Road: The Clerk reported that his letter of 18 July not received by Martin Fry (SCC Rights of Way Officer). A copy of the letter had now sent and quotations would be obtained.
d Gorsey Down Farm Bob David reported that no reply had been received as yet from Mr Harrison. The matter would be chased.

6 COUNCIL AIMS & OBJECTIVES
a Future of L-shaped Field & Furze Corner: The Clerk reported on the meeting with Bob Evans which took place on 9 October. He confirmed that notes of the meeting would be circulated to all members shortly. It was agreed that the views of SCC Highways were critical to the whole matter and the Clerk was requested to write to SCC Highways and arrange a similar meeting, if possible.

7 NOTIFIED ITEMS
a Environmental Clearance Weekend: Bob David reported that this appeared to have been very successful. A large amount of rubbish had been dumped beside the skips at The Square and this would be cleared by TDC in the next few days. A large quantity of garden refuse had been dumped and it was suggested that, on future occasions, prominent notices should be displayed indicating that garden rubbish was not to be dumped.
b Tatsfield History Project: Eileen Pearce indicated that the History Group was meeting on 20 October.
c Future of Oxted Hospital: Bob David reported that the Minister had decided in favour of the scheme proposed by the Health Trust and Health Authority. It was still possible for the decision to be reversed and it was therefore important for every resident to be encouraged to sign the petition which was available in the Post Office and Linda's.
d Community Grant for Saltbins: Johns Road had now collected about half of the required amount from its residents and as soon as it was all collected, it would be paid over to the Parish Council so that the matter could proceed.
e Community Transport: Bob David indicated that 100% grants were available for the purchase of a suitable vehicle and Steven Stiles, SCC Community Transport Officer would be willing to speak at a meeting. After discussion, the general opinion was that it was not possible to take on such a project at the present time and that to hold a meeting would only raise expectations.

8 VILLAGE HALL
a Management Committee Report: Bob David reported that the Management was continuing to give preferential terms to the Pre-School Group. A raffle was being raised with assistance from Titsey Rotary Club. All the proceeds would come to the Committee for the benefit of the Village Hall.
b VH Building Committee: The Clerk reported that the Architect and Quantity were of the view that negotiations should take place with Southern Builders over the contract price rather than embark on a new tender process. The Architect was arranging to meet Southern Builders as soon as possible. A Building Committee would take place immediately thereafter.

9 Property and Land Maintenance
a Ground Maintenance: Eileen Pearce reported that some general maintenance work had been carried out although no account had yet been submitted for payment. She promised to check on the situation with one or two areas which it was felt might need attention.
b Tree Survey: Eileen Pearce indicated that a meeting would take place with Jon Allbutt on the following day.
c Tatsfield in Bloom: Bob David reported that a cheque for Ł303.85 had been received from Tatsfield Horticultural Society which represented its half share of the net expenditure on this matter. A copy of the final statement had been circulated to all members.
d Westmore Green: It was noted that Mr Pereira (The Old Bakery) was clarifying the position as to planning consent ready for next year.

10 REPORTS
a County Councillor: Harry Pettifor mentioned the following matters:-
(1) He had confirmed that the VHall grant would be rolled over into next year;
2) District Engineer Will Ward had promised to give assistance with the proposed HGV census;
3) He had investigated the general position with regard to the Approach Rd/Whites Lane crossroads and regretted that it seemed unlikely that any positive steps would be taken to improve road safety following the recent fatal accident;
4) The planning application for development of MSA (North) had definitely been withdrawn;
5) The height of parapets on motorway bridges in the area would be raised in response to requests from the Bridleways Association.
b District Councillor: Tina Fry indicated that she considered it important that financial support for the local Youth Club should continue and she hoped that any financial contribution to the Youth Bus which the Parish Council might be considering would not be at the expense of the Youth Club.
c Parish Constable: Ian Mitchell reported that the recent visit of the mobile Police Office had bee reasonably successful. A further visit was scheduled for 27 October. A Neighbourhood Watch meeting would take place the followng evening.
d Agenda 21 Transport Working Group: 9 Sept - report circulated.
e SCAPTC AGM: 27 Sep - report circulated.
f E Surrey Parishes LG: 16 Sep - report circulated.
g TDC Parish Council & Residents Assoc Seminar 9 Oct - Ian Mitchell that the discussion had centred round the proposed electoral ward boundary changes. Chelsham & Farleigh were opposing the move to Warlingham East ward and it now appeared that the number of voters in each ward was not necessarily the prevailing factor. &hibar;
h E Surrey Transport Committee 10 Sept - report circulated.
I Millennium Committee: 11 September - report circulated.

11 MEETINGS TO ATTEND
Surrey Rail Forum: 14 Oct at 10.00 am at County Hall - Denis Hayes to attend.
SVSC AGM: 23 Oct at 11.00-11.30 Dendies Wine Estates, Dorking - Bob David and Tony Erbes to attend. &hibar;
SCC Countryside Strategy & Action Plan Annual Conference: Thurs 30 Oct 10.00-4.30 Therfield School Leatherhead - Eileen Pearce to attend - Cost of lunch Ł6.50 to be met by Parish Council.
SCAPTC Gen Meeting: 22 Nov at 2.30 pm at Byfleet VHall Denis Hayes to attend.
Biggin Hill Consultative Committee: 23 October - Ian Mitchell to attend.

12 CORRESPONDENCE
a The Clerk summarised a letter from Mrs Joan Bryant concerning the postal numbering of her property and the adjoing property. It was agreed that the Clerk would suggest to Mrs Bryant that she contact TDC and/or the postal authorities.
b A copy of a letter from the Bridleways Association to Mr Goldsmith with regard to a possible permissive ride from Tatsfield Church to Chestnut Avenue had been received.

13 ANY OTHER BUSINESS
The following matters were mentioned:-
a It was agreed that a nomination would be made for a Police Community Safety award.
b The Tatsfield School prospectus had been placed in circulation.
c Ian Mitchell would check the Emergency List.
d An estimate would be obtained for the repair of the damaged notice board in Ricketts Hill Rd.
e Consideration would be given to an update of the Village Directory.
f The question of the change of route of FP570 in Ricketts Hill Rd would be looked into by David Wood.
g Ian Mitchell indicated that there was likely to be a new planning application from Parkwood Golf Club.
h The stile near Tatsfield Church was overgrown.

The meeting closed at 10.45 pm.

Index of Minutes